This is an FAQ for home reimbursement, aka split billing. We use these terms interchangeably in this document.
Note that the way you configure home reimbursement might differ between Entrepreneurs / Sole-proprietors (i.e. Individuals) and Companies (i.e. Organisations). This FAQ splits between these two cases.
FAQ: Home reimbursement for Entrepreneurs / Sole-proprietors (Benelux: zzp | zelfstandige)
Always consult your tax advisor before configuring split billing. Tap cannot provide advice on tax compliance.
Sole priorietors have two options for setting up home reimbursement in Tap:
Option 1 (simple):
Add your home charger to your personal charger management account in the Tap app or webportal. Follow the Quick Start Guide for detailed instructions.
Consult your tax advisor on the best tax settings for you.
Configure your payout details so your home charging sessions will be paid out to your personal bank account.
Purchase a Tap driver subscription. Include your business details to be added to the invoice. If you already have a subscription, you can always edit your business details in Profile > Subscriptions.
Option 2 (full fleet option):
Request that Tap Electric activate the fleet module for you by mailing [email protected].
Login to the webportal and onboard your home charger.
Login to web.tapelectric.app and create fleet drivers. You can add your chargers to this business account. You can read more about this option here: https://docs.tapelectric.app/en/articles/11402397-how-do-i-create-and-manage-my-fleets-with-tap
See below section for more details for this option.
FAQ: Home reimbursement for Organisations
For instructions on configuring split billing in the platform, see Creating & managing fleets.
You can also read our guide for home reimbursement, aka split-billing, on our blog below:
How do I activate the fleet module with split billing?
The Fleet Management module is currently activated by request. If you wish to turn on this module, please reach out to [email protected]. You can also request Tap Tags for your fleet drivers.
How much does the fleet module cost?
Reach out to [email protected] to receive up to date pricing information for the fleet module.
Do I need to sign a contract to activate split billing?
No. Our standard Terms & Conditions apply for the use of the fleet management product.
How does the employee get paid out after home reimbursement has been activated?
When you create a fleet driver in the Tap platform, you enter their bank details (see Creating & managing fleets for details). We automatically deposit the money to the employee's bank account on a monthly basis. Per our Terms & Conditions , if we have not been paid by the employer, we reserve the right to withold the money from the employee.
How do I change the split billing reimbursement rate?
Open your fleet in the Tap portal. Next to the driver in question, click the 3 dots, and select Edit. Enter the new tariff and click Confirm. This rate will be applied from now onwards.
Can the family of the fleet driver still use the home charger? And will the employer be billed for that?
Since home reimbursement is based on the user (i.e. the fleet driver is identified by their Tap Tag), it's no problem to allow the fleet driver's family to use the charger. When onboarding the charger, simply set the default tariff to zero - this is completely separate from the reimbursement tariff. Then, the fleet driver's family can use the Tap app, or a free usage key, to start a session. The employer will not be billed for the family's usage, only for the fleet driver's usage.
Can I use a 3rd party charge card for home reimbursement? And does the charging point have to be made public in apps for this, or can I not publish it?
Yes, but this is not handled via Fleet Management. Fleet Management is only for using Tap fleet cards. To configure this properly, the charger will need to be in a connected account, where the fleet manager has the main account. That way, the employee's personal bank account will be paid out for these roaming sessions, instead of the bank account of the fleet manager.
If you wish to use your employer's 3rd party charge card for home reimbursement:
Setup your location and onboard your charger into Tap.
Set your desired reimbursement tariff. Note that for a 3rd party charge card, Tap will charge a fee on top of your reimbursement tariff to your charge card provider.
Set your location access setting to Roaming.
Set your location visibility setting to Only nearby users. This will make sure your charger is not published on 3rd party maps.
What is the VAT charged on split billing?
Since home reimbursement in the fleet module can be seen as an expense payment, no VAT is applied to these transactions.
For Belgian users: How do I set the reimbursement tariff to the CREG rate?
Tap automatically updates the CREG tariff as it changes. When setting the tariff for each fleet driver, select "choose preset tariff" and choose the applicable CREG tariff.
